TERMS AND CONDITIONS OF BOOKING:

REGISTRATION FEES:
Registrations received after Monday 16 October 2017 will be charged at the published late rate. This is non- negotiable.

Invoicing to your department/organisation is ONLY available up to Friday 29 September 2017 otherwise payment must be made by another method, either bank transfer or credit card.
Please ensure that a Purchase Order number is provided with your booking in order to expedite payment.

Bank transfer charges must be covered by the delegate in addition to the delegate fee due.

Credit card payments are only available ON LINE and are subject to a 2.5% surcharge.

Non-payment of your registration fee prior to the conference will result in your registration being rejected unless otherwise agreed with the organisers in writing.

The organisers will not be held liable for loss of registration forms if sent by post. Please do call and check with the organisers if you believe your form has not been received.

GROUP BOOKINGS:
For bookings over 10 people please download and complete the group booking form and email to the organisers at wheldonevents@btconnect.com
Please refer to the notes above regards invoicing or payment by other methods.
Please refer to the notes below regards amendments to registration and notifications of cancellation.

AMENDMENTS TO REGISTRATION:
Any amendments must be submitted, in writing, to the meeting organisers and can be made up to Monday 13 November 2017.
No charge will be made for amendments to registration for name changes or substitutions.

CANCELLATIONS:
Notification of cancellation must be sent, in writing, to the meeting secretariat.
Cancellations will be accepted until Monday 16 October 2017 with a refund of all pre-paid fees.
No refund for cancellations will be made after this date, but substitutions can be made.

ACCOMPANYING PERSONS:
Guests may NOT attend the conference plenary or parallel sessions, poster sessions, exhibition or welcome reception.

FINAL JOINING INSTRUCTIONS:
These will be emailed by Monday 6 November 2017.

DISCLAIMER:
All best endeavours will be made to present the programme as detailed. However, the conference organisers and the organising committee and its agents reserve the right to alter or cancel without prior notice, any of the arrangements, timetables, plans or other items relating directly or indirectly to the meeting, exhibition or social events, for any cause beyond its reasonable control.

The conference organisers and the organising committee and its agents are not liable for any loss or inconvenience caused as a result of such alteration.

In the event of conference cancellation of the meeting all pre-paid fees will be re-funded in full. However, the meeting organisers and the organising committee and its agents are not liable for any loss or inconvenience caused as a result of such a cancellation. In particular, the organisers will not be liable to refund any travel or hotel costs incurred by delegates or their partners.

Delegates are strongly advised to take out comprehensive travel insurance to cover personal possessions as the conference does not cover individuals against cancellation of bookings or theft or damage to belongings.

The conference organisers will hold and process your personal details on our database. This information is necessary for the legitimate management of this event, which may include it being available to any organising/exhibiting company.

The database will be transferred to the property of the host organisations once the conference has concluded. If you wish your details to be removed from our database, you may write to us at any time.

By agreeing to the above terms and conditions you have formed a commitment to attend DEMEC 2017 which can only be cancelled by the deadline outlined for cancellations of Monday 16 October 2017.